Preventive Maintenance Checklist for Rental Properties

Why Preventive Maintenance Matters

Preventive maintenance is the cornerstone of successful property management. By addressing potential issues before they become major problems, you can save thousands of dollars in repair costs and keep your tenants satisfied.

Monthly Maintenance Tasks

These tasks should be performed every month to catch issues early:

• Check and replace HVAC filters
• Test smoke and carbon monoxide detectors
• Inspect plumbing for leaks
• Check exterior lighting
• Clean gutters and downspouts
• Inspect weatherstripping on doors and windows

Seasonal Maintenance Schedule

Spring (March - May)

• Service HVAC systems before cooling season
• Check roof for winter damage
• Inspect and clean dryer vents
• Test outdoor faucets and sprinkler systems
• Power wash exterior surfaces

Summer (June - August)

• Inspect and maintain outdoor areas
• Check and seal any cracks in driveways or walkways
• Trim trees and bushes away from the building
• Clean and inspect swimming pools (if applicable)
• Check attic ventilation

Fall (September - November)

• Clean and inspect heating systems
• Winterize outdoor plumbing
• Clear gutters of leaves and debris
• Inspect and seal exterior caulking
• Check insulation in attics and basements

Winter (December - February)

• Monitor heating systems closely
• Check for ice dams on roofs
• Inspect for signs of frozen pipes
• Ensure walkways are safe and clear
• Test backup heating systems

"An ounce of prevention is worth a pound of cure – this is especially true in property management where small issues can quickly become expensive repairs."

Annual Deep Inspections

Once a year, conduct thorough inspections of:

• Electrical systems and outlets
• Plumbing systems and water pressure
• Windows and door seals
• Foundation and structural elements
• Fire safety equipment
• Appliances and their warranties

Creating a Maintenance Budget

Set aside 1-3% of your property's value annually for maintenance and repairs. This budget should cover both preventive maintenance and unexpected issues.

Working with Professional Contractors

While many maintenance tasks can be handled in-house, establish relationships with qualified professionals for specialized work like electrical, plumbing, and HVAC services.

Technology Solutions

Modern property management software can help you schedule and track maintenance tasks, ensuring nothing falls through the cracks. Many platforms also allow tenants to submit maintenance requests online, streamlining the entire process.